Many employees are excited to return to work for the first time since the outbreak began. Hybrid office guidelines are intended for employers and workers returning to work after COVID-19 restrictions have been lifted. We’ve compiled information on office guidelines and tips that are meant for modern hybrid workplaces. In this hybrid office policy sample, you’ll find all the essential information employees need to return to work and how to temporarily modify their sick leave and work-from-home policies.
A hybrid workplace combines remote work with on-site work. Today, all workplaces are adapting to a new world where employees only come into the office a couple of times per week or even once every two months, which makes hybrid office guidelines extremely essential. In a hybrid environment involving occasional visits to the office, office managers, HR professionals, or administrative managers need to explain to employees how to use the office in a hybrid environment. Companies must guide their employees during these new uncertain times. That's why it's important to develop an exhaustive and essential hybrid office policy to make staff feel safe and aware of their responsibilities. We're here to help you create good hybrid office guidelines.
An effective hybrid workplace means combining the best of both worlds. Providing flexibility and guidance to staff and following best practices that will enable everyone to resume normal operations and transition back to a sense of normalcy.
This guide describes the different aspects you will need to cover and provides a base office policy template to use, so you can navigate the modern hybrid workplace concept with ease.
When you are assigned to come to work, you can access the building using your fob or access card. We recommend that you do not come in on other days unless your manager has approved your entry.
All shared desks are installed with sneeze guards to ensure social distancing. We recommend that you stay in your work area, and communicate through the banner shields.
Two ways to book your desks:
You can access the wifi password via the tent signs placed in the lounge spaces. It is also written on the whiteboard by the kitchen area, and inside each meeting room as well.
The kitchen office guidelines require you to maintain social distancing when using the kitchen area. Wipe down where you sit. To ensure that all utensils are properly sanitized and cleaned by the kitchen staff, wash or place them in the designated area. Don’t gather in large groups inside the kitchen.
If you plan to bring your own lunch and utensils, make sure you clean them before and after use. Remember to wipe down the area where you eat or drink.
To comply with hybrid office guidelines, washrooms, as well as any other common area, should be used separately. Every time you leave the restroom, wash your hands, wear your mask, and sanitize.
Gym and amenities spaces can be used with the approval of your manager and on a need-to-use basis. We have limited the use of gyms to [insert number] people at a time until further notice.
Sanitize shared office supplies and wipe down printers before and after use. We recommend emailing firstname.lastname@example.org when you need new office supplies. Once approved, they will be delivered to your desk station.
Meeting rooms can be reserved through email@example.com. To cancel a meeting room reservation, you can email firstname.lastname@example.org and state the reason for cancellation. There are hand sanitizing stations in all meeting rooms. We sanitize and wipe down all meeting rooms thrice a day.
If you plan to use meeting rooms, keep the headcount to 3-4 people, wear masks at all times, and maintain social distancing.
Please inform HR after using a meeting room so that cleaning protocols can be followed to ensure the safety of future users. Please allow 30 minutes between bookings so that the cleaning protocol can be followed.
Dogs are welcome. You should make sure that your furry friend is well behaved enough not to disrupt others at work, and that you are the primary caregiver. Submit ownership documents of your pets to email@example.com
Before you arrive at the office, make sure you have booked a desk and your manager has granted you access. Be sure to bring your key fob or access card.
In case you are commuting by public transportation and do not have any other options, you can request to work from home as a precaution.
The office is open between [8 am and 5 pm]. However, you will have 24-hour access to the building with your key fob or access card.
A key-fob or access card is required to gain access to the main office building. The only way to gain access if you don't have a key fob is to buzz [insert no] to talk to security and they will grant you access if you have been approved to use the premises. Use the elevator to go up to the main office floor.
All employees approved to come into work will have free parking available in [area]. In case the parking area is fully occupied, employees can pay [price] per day to access parking located at [Street Name].
All employees have a secure unit that is available for storing bikes behind the building. Please contact firstname.lastname@example.org to set up the connection between the key fob/access card and the bike storage lock.
Here are some general office guidelines and tips for maintaining good hygiene in the office:
Rapid antigen test kits are on hand at the office, so if you are just recovering from an illness, or have recently returned from traveling, reach out to the HR or office manager for instructions on where to find them in the office.
Please keep in mind that because of the way they are packed, they can only be done in the office. It is not possible to take these tests home.
You should stay home if you, or a member of your household, are sick or are experiencing symptoms associated with COVID-19.
As part of the hybrid office policy, our HR team requires you to present your vaccination card upon arrival at the building.
The entire office is marked with social distancing floor decals to remind employees to remain a physical distance of 2 meters (6 feet) away from each other.
You can apply for work from home requests, or sick leaves if any of the following apply to you:
We are cleaning every surface in the office as thoroughly as possible. Medical grade masks are being provided to all staff and employees. The entire office premises is being disinfected with industrial-grade sanitizing gels. In order to create a safe and connected work environment, the office has social distancing decals and safety products. Have feedback or suggestions, send them to [email@example.com ]
Contact [firstname.lastname@example.org ] if you have any questions or concerns related to the hybrid office policy.